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Annual Recertification

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Annual Recertification


The Department of Housing and Urban Development (HUD), states that all Resident’s MUST provide information, and “reapply” for housing assistance annually.  This ensures that any subsidy that LHA provides is being distributed to eligible families who are in need  

The month in which you first moved into Lenoir Housing Authority is your recertification month.  You must have your household information reviewed and certified before the first of this month every year. 

Lenoir Housing Authority will send you a letter 120 days before your recertification date, in this letter will be an explanation of the documents needed to recertify you household.  You will provide the documents by the date enclosed in your letter.  The Occupancy Specialist from Lenoir Housing Authority will contact you for any additional information or follow up questions.  Once all the required information has been received and verified your new rent will be calculated and all adult members will sign the required documents. 

Your recertification is to be completed by the date below.  If you fail to provide the required documents and complete your annual recertification, your continued occupancy will be in jeopardy or you will be placed on flat rate.

Recertification month is just our way of saying Initial Move-in Month. 

 

 

Recertification Month

(move-in month)  

Date to Complete

Recertification By:

January

November 10th

February

December 10th

March

January 10th

April

February 10th

May

March 10th

June

April 10th

July

May 10th

August

June 10th

September

July 10th

October

August 10th

November

September 10th

December

October 10th

 

Annual Recertification Q&A

WHY DOES THE HOUSING AUTHORITY CONDUCT ANNUAL RECERTIFICATIONS?

The Department of Housing and Urban Development (HUD) requires us to review the income, assets, and family composition of each family receiving assistance to determine their continued eligibility. You are required to provide all the information we need to recertify your family annually. Most families receive several thousand dollars’ worth of assistance each year; in return, we ask that you comply with program rules and provide this information annually.

WHAT IF I PROVIDED ALL THE INFORMATION LAST YEAR AND THERE HAVE BEEN NO CHANGES?
Even if there have been no changes to your situation, you are still required to provide all the information we request.

WHAT IF I RECENTLY REPORTED SOME CHANGES TO MY INCOME? DO I STILL NEED TO COMPLETE THE ANNUAL RECERTIFICATION? Yes, even if we have recently conducted an “interim” income recertification based on changes you reported to us, we must still complete the full annual recertification for everyone in your family.

CAN’T YOU OBTAIN INFORMATION ABOUT MY INCOME FROM OTHER SOURCES? It is your responsibility as the resident to report all income to the Lenoir Housing Authority, and we will confirm this information with federal and state agencies that collect income data.

HOW DO I KNOW IF YOU RECEIVED WHAT I SENT YOU?
We will call if we are missing any documents or need further explanation/verification. If your packet was completed correctly you will receive a letter or email.

WHAT IF I AM EXPECTING A CHANGE TO MY INCOME, ASSETS, OR FAMILY COMPOSITION?
Please tell us, in writing, as much as possible about any changes that may take place after your annual recertification. Once you have provided verification of the change LHA will conduct an “interim” recertification.

WHAT IF I AM PLANNING ON MOVING?
If you are planning to move during your annual recertification process, it is important that you let us know your plans as soon as possible. However, you are required to provide the documentation. The recertification must be completed, if you move out before the effective date

WILL THERE BE CHANGES TO MY RENT AS A RESULT OF THE ANNUAL RECERTIFICATION?
There could be changes to the rent you pay if: Your income or assets have changed. Your landlord has requested a rent increase. Someone has moved in or out of your household, which affects the number of bedrooms you are eligible for. The payment standard or utility allowances that the Housing Authority uses to calculate your subsidy has changed. You will be notified by mail of any rent change. Most Housing Authority programs are designed so that families pay about a third of their income in rent. The federal government considers this to be an affordable amount for any family to pay for housing.

WHAT IF I AM NOT ABLE TO GATHER ALL THE INFORMATION BY THE DEADLINE?
The Housing Authority’s deadline for submittal of annual recertification documents is firm. Failure to comply with deadlines could result in termination of your assistance. We encourage you to plan ahead and keep income and asset information for everyone in your family on file to make it easier to submit the packet by the deadline. If there is a crisis that causes a delay, contact us immediately.

WHAT IF WE HAVE NO EARNED INCOME?
If no one in your household is currently employed LHA has a zero-income policy.

WHAT IS YOUR ZERO-INCOME POLICY?
While we understand that a family may have no earned income, it is our belief that the family receives money from somewhere to pay utilities, cell phone, personal items that are needed for the month. This is where our zero-income questionnaire comes in, we will fill out an expense report of the family’s monthly bills, laundry, phones, etc. and other needs for the month. These are considered contributions these contributions are what Lenoir Housing Authority uses to calculate your annual income. You must submit the name and phone number/email of the person who contributes and LHA staff will contact those individuals to verify. LHA also understands that you might not have a bill or account in your name but your family uses the services, this is also considered income. An example would be that your brother has a car that you use, or you mom pays your cell phone and internet bill, or even that you use your neighbors WIFI. These are considered contributions to your family. **Keep in mind withholding information is considered FRAUD. Provide correct information. **

HOW OFTEN TO I HAVE TO COMPLETE THE ZERO-INCOME QUESTIONNAIRE?
Lenoir Housing Authority requires the zero-income questionnaire to be completed every 90 days. All verifications must be accompanied (i.e., Duke Energy account number, 3 gas bills, insurance bills etc.)

WHAT HAPPENS IF I FAIL TO PROVIDE COMPLETED ZERO-INCOME QUESTIONNAIRE AND REQUIRED VERIFICATIONS?
As with all recertifications failure to complete required documentation means that LHA is unable to certify the household’s eligibility and will result in rent changing to flat rent or the family breaking the terms of the lease which will result in the termination of your lease.

YOU MENTIONED INTERIM RECERTIFICATION, WHAT IS THAT?
An Interim Recertification is what the housing authority uses to adjust your rent during your participation year. If your income changes at any time other than at your annual recertification once verification has been received and verified LHA will adjust your rent accordingly.

IF MY RENT CHANGES WHEN WILL I HAVE TO START PAYING THE NEW RENT?
If your rent increases the amount will go into effect on the first day of the second month after your interim. If your rent decreases the amount will go into effect the following month.

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